Events and activities

As of June 1, 2021, the university no longer requires fully vaccinated individuals to wear face coverings or socially distance. It has also lifted event size restrictions and is no longer requiring Incident Command approval for events. However, events should be approved at the unit level in consultation with venue coordinators/managers to ensure all applicable university policies are being followed, which may include but are not limited to risk acknowledgment and accountability requirements, food permit requirements, venue-specific COVID safety requirements and considerations for external constituents.

Events occurring after June 1, 2021, that have already been approved can be adjusted according to current guidelines. Any such revisions to events should be reviewed by unit leaders, and venue space managers should be consulted if changes are desired for already scheduled events to ensure the venue can accommodate the proposed changes.

With regard to COVID safety, the following factors should be taken into consideration when planning an event:

  • Event planners cannot ask or require someone to provide evidence of vaccination status.
  • Whether fully vaccinated or not, individuals with COVID symptoms should get tested, stay away from others, and not attend events and activities.
  • Per the CDC, “fully vaccinated individuals do not need to wear a mask or socially distance except where required by federal, state, local, tribal, or territorial rules and regulations, including local businesses and workplace guidance.”
    • Being fully vaccinated is defined as:
      • 2 weeks after the 2nd dose of 2-dose vaccine series (e.g. Moderna or Pfizer)
      • 2 weeks after a single-dose vaccine (e.g. Johnson & Johnson)
    • Individuals with weakened immune systems or that take medications that weaken their immune system may not be fully protected even if fully vaccinated and should consult their health care provider about best COVID safety practices. Such practices may include continuing social distancing and wearing a mask when interacting with those they do not live with or interact with on a regular basis.
  • Partially vaccinated or unvaccinated individuals should practice social distancing and wear a mask to protect themselves when interacting with individuals they do not live with or interact with on a regular basis, and event planners should take into consideration that there is currently a mix of vaccinated and unvaccinated individuals in the general population. Hence, when choosing a venue, consideration should be given to venue capacity and ability to accommodate those that still want to socially distance.
  • Event organizers may employ different safety precautions depending on venue-specific circumstances.
  • If the event involves transportation, masks are still required on planes, buses, trains and other forms of public transportation in the U.S. as well as U.S. transportation hubs such as airports and stations. Masks are therefore recommended for university events using private transportation where there is a mix of individuals who do not live together, e.g. charter bus or vans.
  • Event planners will still need a method to record attendance and, where applicable, grouping of individuals (e.g. those dining a particular table at a reception) to assist case investigators and contact tracers should someone at the event test positive for COVID.
  • It needs to be recognized that certain behaviors increase your risk of exposure to the virus that causes COVID and should a person that attends an event become infected or exposed, isolation and quarantine may be required but will depend on the individual’s COVID infection history and/or vaccination status. Requirements on isolation and quarantine will be decided by case investigators and contact tracers in the context of each individual’s case.

To assist event planners, the CDC provides some useful information on choosing safer activities when fully vaccinated and corresponding level of safety for those who are not vaccinated.

University officials will continue to monitor the situation and make any necessary changes to health and safety policies. Our campus community may need to shift back to social distancing and face covering requirements in the future if the public health situation dictates. Likewise, restrictions on events and activities may need to be reinstated.

To assist event planners, the Incident Command team is available to answer COVID safety questions.