Employee FAQ

Safety and well-being

  • Maintain at least 6 feet of separation at all times (social distancing). Following the advice of the CDC and the Columbia/Boone County Department of Public Health and Human Services, use cloth face coverings when it is not possible to keep a 6-foot distance.
  • Take your temperature in the morning before you leave for work, or as you arrive. Log those results and report any temperature of 100.4 F (38.0 C) or greater to your supervisor.
  • Wash hands often with soap and water for at least 20 seconds to avoid spreading the virus to others. If soap and water are not readily available, you can use an ethyl alcohol-based hand sanitizer that contains 60%-95% alcohol.
  • Individuals should take appropriate cleaning measures of shared surfaces in a university facility such as laboratories, workshops, studios and residence hall rooms, etc.
  • Self-monitor using the #CampusClear app and run through the symptom checklist daily. If you do not feel well, please stay home.
  • For more details, refer to the Guidelines and Expectations page.
  • All faculty and staff are required to complete training that will provide general guidance for our return to campus. Training is available in myLearn.

  • You are required to wear face coverings on campus even when you are outside, unless you are alone.
  • This policy means those who share a household (roommates, family members, etc.) will also wear face coverings when outdoors together on campus. This outdoor requirement will apply to the entire campus, including the MU Health Care areas.
  • When individuals eat or drink together outdoors, they must remain at least 6 feet apart from others and return face coverings immediately after consumption is complete.
  • Exceptions include:
    • When you are alone in a private work space or single-occupancy study room with the door shut.
    • When you are in your residence hall room (single or double).
  • DURING MEETINGS: Always wear a face covering in any in-person meeting, even if seated or standing 6 feet apart. Also, please arrange seating at a conference table so that chairs are a minimum of 6 feet apart, including across the table.
  • FACE COVERINGS FOR PUBLIC INTERACTION: Those who have direct contact with the public, whether in a shared working space or alone in a public-facing office space, must always wear face coverings, even when behind plexiglass or other barriers. If you have any questions whether this applies to you, consult with your supervisor.
  • WORKING WITHIN SHARED OFFICE SPACE: If you work in a shared office space where you are at least 6 feet away from others, you do not need to wear a face covering while seated at your workspace, but it is highly recommended you do so.  You do need to wear a face covering every time you stand up from your workspace, including when standing and working at an adjustable desk, as well as walking to other locations within the office.  This requirement applies even when the workspace has a partition of any height.
  • WORKSPACES WITHIN SIX FEET: If you work in a shared office space and the distance of your workspace from others is less than 6 feet, even if you have partitions, you must wear a face covering while seated or standing at your desk and at all times while in the shared space. In this case, you will also need to eat in a breakroom or outside. You will not need to wear a mask if you happen to be alone in the shared office for a period.
  • BREAKROOMS: When individuals eat or drink together indoors (like a breakroom), they must remain at least six feet apart from others and return face coverings immediately after consumption is complete.
  • Our policies regarding face coverings will adjust according to any changes in local public health requirements and guidance.
  • Face coverings must cover your mouth and nose.
  • A face covering can be made of cloth or other soft or permeable material, without holes.
  • If choosing to wear a cloth face covering, it is recommended that they be made with at least 2 layers of fabric.
  • Neither a clear face shield nor a face covering with exhalation valves or vents meet the face covering requirements.
  • Instructors, while in class, are allowed to wear a clear face covering and/or just a clear face shield.  If they wear just a clear face shield, they must remain 10 feet from others.
  • If you are unable to wear a face covering because of a physical or mental health condition, please reach out to the Disability Center for accommodations. If you are unable to wear coverings because of religious beliefs or practice, contact the Office for Civil Rights & Title IX.
  • If you do not wear a face covering and do not have approved accommodations not to wear one, you may be excluded from university programs and activities.

  • Face covering: You are required to wear a face covering in most situations when near others on the MU campus. Each individual is to provide their own face covering.
  • Face shield: While in class and teaching, instructors can choose to wear a clear plastic face mask or clear face shield, or some combination of the two. If an instructor decides to only wear a face shield in class, they must keep a distance of 10 feet from others.
  • Level 3 mask: Wear an American Society for Testing and Materials Level 3 face covering inside lab classrooms where social distancing may not be possible. Your lab unit will provide these for you.
  • N95 mask: N95 masks should be saved for use by health care professionals performing high exposure procedures.
  • Face coverings must cover your mouth and nose.
  • A face covering can be made of cloth or other soft or permeable material, without holes.
  • If choosing to wear a cloth face covering, it is recommended that they be made with at least 2 layers of fabric.
  • Neither a clear face shield nor a face covering with exhalation valves or vents meet the face covering requirements.

You do not need to wear a face covering while exercising alone outdoors where social distancing is achievable.

At MizzouRec, face coverings are required when entering the facility and while transitioning between spaces when you are working out. However, you do not need to wear a face covering while exercising alone where social distancing is achievable.

Staff and faculty are required to log their temperature daily before leaving for work, or as they arrive. If your temperature is 100.4 F (38.0 C) or greater contact a health care provider and follow their recommendations. Self-monitor using the #CampusClear app and run through the symptom checklist daily. If you do not feel well, please stay home.

  • We ask that the employee contact a health care provider and follow their recommendations. If an employee tests positive for COVID-19, they must stay home and self-isolate. We ask that they cooperate with contact tracing by public health officials and follow the most current CDC guidance before returning to work.
  • Do not visit campus or any public areas.
  • If advised to be tested for the coronavirus, stay home until results are known.
  • For more information, see resources for COVID-positive employees.

At this time, the university does not intend to test employees for COVID-19 as a requirement to work on campus. If you have questions about whether you should be tested for COVID-19, consult with your health care provider.

Yes, please visit the Mental Health section of our Resources page for a list of free and helpful services available to Mizzou community members.

Mizzou has developed a dashboard for campus to provide high-level information about what is happening in our community, while still remaining mindful of individual privacy.

If contact tracers reach out to you, you will be asked to quarantine for an appropriate period of time. The work area of someone who tests positive will be additionally cleaned and disinfected to make sure the space is safe and ready for return.

Students must notify the MU Student Health Center within four hours of receiving their positive test results by submitting a secure online form, and they must notify their instructors they will not be attending class to make arrangements to continue their studies remotely, if they are able.

Individuals who test positive will be isolated and their public health defined close contacts will be contacted with next steps. Isolation and quarantine facilities will be available for students who live on campus.

Contact tracers will notify and manage next steps with anyone who is considered a close contact. A close contact includes those who are within 6 feet for 15 minutes or more. The university’s requirement that everyone wears face coverings in buildings and classrooms, as well as classroom arrangements that keep students 6 feet apart, are designed to provide a safe environment.

Returning to campus and university planning

A variety of metrics will be considered for the possibility of escalating or deescalating MU’s response to COVID-19, including but not limited to:

  • MU associated active cases and Boone County active cases.
  • Availability of hospital care and isolation space.
  • Availability of personal protective equipment (PPE) and cleaning supplies.

Given the fluidity of the situation, MU is working closely with local and state health departments to monitor the spread of COVID-19.

Faculty and staff are encouraged to travel to sites with one person per vehicle to maintain social distancing. If that is not possible, everyone must wear a cloth face covering and certify that they have not exhibited COVID-19 symptoms according to the CDC guidelines.

Breakrooms, lunchrooms and gathering areas remain open for food and drink preparation and consumption. Only one person is allowed to eat at each table, and tables should be spaced 6 feet apart. Everyone must maintain a 6-foot social distance.

Stalls and sinks must remain in operation to comply with building codes. You should wear a face covering and maintain a 6-foot social distance.

Most elevators allow for only one to two riders at a time, but elevators that are more than 7-feet wide can accommodate four people per trip. Face coverings are required since maintaining social distance in a confined space may be difficult.

Though elevators will be cleaned often — with a special focus on high-touch areas — don’t lean on the walls or touch your face after pushing the buttons.

Mizzou is committed to making sure every member of our community has safe access to campus and the resources they need to be successful. The Division of Inclusion, Diversity and Equity is working on virtual programming to help keep our community engaged, connected and supported.

MU Campus Facilities has been closely following the developing guidance from industry resources, such as the American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE), to adjust building ventilation systems during the COVID-19 pandemic.

Following this guidance, Mizzou is implementing these actions for campus buildings:

  • Restoring operation of the building HVAC systems to ventilate and condition the spaces prior to occupancy
  • Inspecting and completing preventative maintenance of the building’s HVAC systems
  • Replacing the air filters, and, where feasible, upgrading to a MERV 13 filter (MU has MERV 11 and 13 filters currently installed in our systems, which are 65% to 85% efficient in capturing particles 1 to 3 microns in size)
  • Increasing the outside air ventilation to the capability of the specific HVAC system

MU’s HVAC engineers will continue to monitor the COVID-19 guidance of ASHRAE and other HVAC professionals.

Speak with your supervisor about what PPE is necessary for the work that you do. The university will be providing hand sanitizer. Personal-sized bottles will be distributed to each employee and large bottles will be located throughout each building.

  • See The Mizzou Store order form for personal-protective equipment and other supplies.
  • Each employee received a renewal kit, which included a face mask, hand sanitizer and sanitizing wipes. If you did not receive your renewal kit, you may request one.

HR and employment

  • University leaders are aware of the daycare and K-12 school closures and the challenges they may present for faculty and staff who are also parenting and homeschooling children.
  • Supervisors and employees will need to review options for how work can be completed given individual circumstances.
    Supervisors and managers are encouraged to be as flexible as possible to help employees successfully manage their work and personal responsibilities.
  • Please refer to HR-700 policy provisions for more information.

If your supervisor determines that your physical presence on campus is not required each workday and that you can fulfill your responsibilities from a remote location on some days, you can work with your supervisor to build a telework arrangement. Some examples of such individuals would be those with underlying health conditions, or whose work is not customer-facing or others who agreed to shrink workspace and need alternative schedules to meet social distancing requirements.

  • You should always report unsafe working conditions to your supervisor.
  • Concerns about student behavior can be reported through the MU COVID Student Safety Measures Reporting Form.
  • Concerns about employee behavior can be reported through the MU COVID Employee Safety Measures Reporting Form.
  • Report feedback about health and safety concerns in MU research spaces on the Columbia campus, including MU Health Care, through the MU Research Compliance Tool.  Examples can include behavior concerns such as lack of PPE, social distancing, and proper lab safety practices, as well as physical concerns such as lack of an eyewash or sufficient electrical outlets.
  • See the Report an Incident page for more information on reporting or helping to intervene when you witness unsafe behavior.

Classes and academics

A faculty member should not plan to unilaterally change the way their class is offered. If they believe it is in the best interest of the students to change the way their class if offered for either a short period (i.e., two weeks or less) or for the rest of the semester, they should contact their department chair.

In the case of a health concern, please contact your HR representative for the process of documenting the need for accommodations.

Faculty should have a plan ahead of time for how they will work with students facing health issues and offer a reasonable approximation of the course. Example strategies might include recording their class lectures or having students participate remotely via Zoom.

Given the challenges in the upcoming semester, it will be likely that some class periods will be recorded so that students who are not able to attend can continue their participation in the course.

Courses may be recorded for the sole purpose of sharing the recording with students who can’t attend class. Instructors will take care not to disclose any personally identifiable information from the student education records during the recorded lesson. All instructors should adopt the syllabus statement for Fall 2020.

 

In such cases, you will need to work with your department chair to determine any change in how the class is taught. If a faculty member does have to quarantine, their unit will have a plan for how the class will continue.

All faculty and staff will be expected to follow the campus guidelines on safety policies and may not impose alternative policies for their own classes.

All classrooms have been evaluated and the maximum capacity identified where a 6-foot distance can be maintained. Some lab classes have different — and additional — precautions in place. All students in classes will be 6-feet apart from each other and the instructor.

Yes, while in class and teaching, instructors can choose to wear a clear plastic face mask or clear face shield, or some combination of the two. If an instructor decides to only wear a face shield in class, they must keep a distance of 10 feet from others. If no students require accommodations, opaque face coverings are permitted as well.

 

No, the fall semester schedule is currently unchanged. As of now, classes and exams will be held after Thanksgiving break as scheduled.

The primary focus of the Programing Audit and Restructuring Committee is to create and sustain programs of excellence that also provide a return on investment for students. This committee first shares recommendations with the provost and president. Then faculty, department chairs and the deans of impacted units are invited to provide further data about the recommendations. Final recommendations aren’t shared unless they are converted into actionable decisions.

At this point, the process is in place, but there is not yet anything definitive to share.

The eLearning Team is available to help faculty move classes online and develop strategies to best deliver the course material.

Meetings and events

In-person meetings are discouraged. If a meeting must be in person, arrange seating at a conference table so that chairs are a minimum of 6 feet apart, including across the table. Always wear a face covering in any in-person meeting, even if seated or standing 6 feet apart.

All university-sponsored on-campus events to be restricted to 20 people or fewer

  • An event is any communal gathering on or off campus, outside of a classroom setting, lasting longer than 15 minutes.
  • Events held by outside groups will largely be prohibited.

Event organizers from campus organizations can request special approval for an event with more than 20 attendees by completing the COVID-19 Event Request form. However, an exception will only be granted for events that support MU’s academic mission in which participants are required to adhere to strict social distancing, face covering requirements and specific protocols related to serving food and beverages.

Visitors

Visitors who are not directly related to the individual or unit’s work are discouraged.

Refer to guidance under the HRPP/IRB tab on the research restart website with respect to expectations for those involved in human subject research.